The content of a provisional ballot is the same as a regular ballot, but it is cast “provisionally” until election officials can verify the eligibility of the voter’s vote.
The following are specific situations when a provisional ballot should be issued. (O.R.C. 3505.181)
Please review Processing Voter Chart to determine if a voter is to vote provisionally.
Reasons to vote a voter PROVISIONALLY:
An individual who declares that he or she is a registered in the precinct but name does not appear in ePollbook.
An individual who does not have or is unable to provide the required identification.
An individual whose name in the ePollbook has been marked as having requested an absentee ballot or a UOCAVA absentee ballot. Please note: Do not accept an absentee ballot from the voter.
An individual whose notation of registration in the ePollbook indicating that the voter’s “Voter Notification Card” (VNC) was returned as undeliverable to the board of elections.
If the voter has moved into your precinct and did not update his or her registration with the board of elections by the deadline for that election.
If the voter’s signature, in the opinion of the majority of all four Precinct Election Officials, does not substantially conform to the signature in the ePollbook. (O.R.C.3505.22)
If a voter’s eligibility to cast a ballot has been challenged, and you have completed the “Affidavit Oath Examination of Person Challenged”.
In a situation where a voter refuses to go his or her correct polling location, the precinct election official must vote the voter provisionally. In addition, the precinct election official must complete steps 1 – 5 of Form 12-D Provisional Voter Precinct Verification Form, sign the form, and attach said form to the voter’s Provisional Envelope.
If the voter has changed his or her name, cannot provide proof of a legal name change they, must complete Form 10-L.
How to Process a Provisional Voter using the ePollBook
When it is determined that a voter qualifies as a Provisional Voter, refer voter to the Paper/Provisional Table. PEO will look up the voter and write down the precinct voter is eligible to vote in.
Ask voter to scan their ID.
After locating the voter’s precinct the PEO will issue a YELLOW Envelope to voter.
Instruct voter to complete the envelope with name, address, acceptable ID and signature.
Ask voter to return the completed YELLOW Envelope to you.
Check the envelope to ensure all the required information has been completed.
In the YELLOW Provisional Voter Book, record voter’s name, address, precinct, type of identification, and ballot number.
Press GREEN “Process Provisional” icon on ePollbook.
Screen will flip for the Voter to sign. Ask voter to sign and touch the done button.
Remove the ballot with the correct precinct from the ballot pad. Leave “B” stub on pad and “A” stub on ballot. Scan ballot
Record tracking number located on top of YELLOW envelope.
Advise voter to remove “A” stub after voting; place stub in envelope attached to Ballot Box; place voted ballot in YELLOW Envelope; place envelope in Ballot Box.
Give voter ballot, YELLOW envelope and Provisional Hot Line Form.
Direct voter to privacy booth to vote ballot.
Direct voter to put envelope with ballot in Ballot Box.